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Project Completion Report Format
- SK Saxena FIE (India) PMP
- PM 10 SK 15 November 29, 2018
- - A Suggestive Format-
The project is unique in nature and it has its end one day, be it completed or closed.
Project manager is given the authority to manage the project. A completion report of the project is submitted internally to organization, in brief covering important aspects or based on desired outlines for the project.
Below is a format for submitting Project Completion Report. The document is a suggested reference only and can be customized to the project definition by adding or deleting certain referenced points.
The Government departments may have their own requirements associated with the approval of the projects,and as such they should be considered for the fictionalization of project completion reports.
Project Completion report Format(Customization shall be required for the uniqueness of the project) |
Preface
Basic information
Project Name Location/City/Country: |
Project Reference: Name/ Name |
Client with contact details: |
End User- (in reference to the DPR approved): |
Project approval department approval reference |
Construction Agency/agencies |
Project Manager: |
Original Commitment Amount
Brief Financial Arrangements
Key Stakeholders
Borrower
Ministries at Government Level
Project Implementation Units
Other Implementing Agencies
Consultants
Monitoring unit
Financers
Resources (All)
Milestones Achievement Status
Rating Summery and Criteria
Executive Summary (An executive summary of the project should contain in brief the essence of the document without fine details and preferably without background an introduction.)
Important Information
–what development challenge the project addresses,
-the Borrower’s overall strategy for addressing it,
-Banker’s strategy.
Objectives
State the Project Development Objective
Describe the major project components and indicate how each will contribute to achieving the Project Development Objectives.
Provide a brief assessment relevant to the country’s development
Objectives could in principle be achieved with the project inputs and in the expected output consistent with the country or regional strategy
Provide a brief assessment relevant to the country’s development
Objectives could in principle be achieved with the project inputs and in the expected output consistent with the country or regional strategy.
Summarize the Project
Status
Budget
Target Date
Risk level
Priority
(The major components of the project, the major activities of each component and their expected outputs, outcomes, and indicators for measuring the achievement of outcomes activities, outputs or outcomes)
Project Design
(State the extent to which the stakeholders ensured the project was commensurate with the Borrower’s capacity to implement by designing the project appropriately and by putting in place the necessary implementation arrangements. Consider all major design aspects, such as extent to which project design considered lessons learned from previous PCRs in the sector, and Borrower assessed the capacity of the implementing agencies and/or Project Implementation Unit; scope of consultations and partnerships; economic rationale of project)
For following each dimension of project design and readiness for implementation, provide a brief assessment:
Matching project complexity with country capacity and political commitment.
Inclusion of risk parameters in project design.
Project procurement, financial management, monitoring and/or other systems are based on those already in use.
Clearly defined responsibilities for project implementation.
Necessary implementation documents
Pre-determined monitoring indicators and monitoring plan
Baseline data– were available or were collected during project design.
Appraisal and Quality
Implementation
(1. State the major characteristics of project implementation with reference to: adherence to schedules, quality of construction or other work, performance of consultants, effectiveness of supervision, and effectiveness of Borrower oversight. Relationship of borrowers and bankers)
Comment on the role of other partners (e.g. donors, NGOs, contractors, etc.) Assess the effectiveness of co-financing arrangements and of donor coordination, if applicable.
Whether the Financiers made explicit efforts to harmonize instruments, systems and/or approaches with other partners.
For each following dimension of project implementation, assess the extent to which the project achieved the original dates / period and the brief reasons for delay in difference of original and actual dates, if any)
Cost Estimation
Construction Pricing and Contracting
Construction Planning
Fundamental Scheduling Procedures
Quality management system implementation
Monitoring and Evaluation
Outcome, Relevance, and Efficiency of the following implementation status:
Risk management
Environment management
Stakeholder management
Borrower Performance
Sector Overview
Current Issues and future direction
Time Overruns
Cost overruns
Final Earned Value management statistics
Stakeholders Expectation and satisfaction details
Project communication System
Project Health, Safety, Security and Environment management status
Post project Implementation briefs
Comments & recommendations (incl. success stories & lessons learned)
Archived details of project documentation:
Findings
Lessons Learnt
References
Photographs
Videos
E diagrams
Objectives and benefits achievable
Unknown Risks Management briefs
Annexure As Required
Sd/. Project Manager | Sd/. Sponsor |
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