Manage All Your Project Tasks Through the Project Manager
SK Saxene PMP
PM 7 SK 12 OCTOBER 18, 2018
The Project Manager
Introduction–The Project Manager (PM), as the name suggest is assigned for managing the project, which is temporary endeavor, taken by the organization for meeting the challenges of market, (business needs), the customer needs, and the needs of technological changes, legal aspects, environment concerns etcetera. The role of PM depends upon the type of project and the organization.
The role of project manager is discussed in above context, inside the boundary of the project and beyond the boundary of project.
The very important person for linking project, its management, management of the business objectives and the customer or sponsor need, is the Project Manager. (For more understanding please follow PMI – PMBOK Guide— www.pmi.org.
The projects are small, big, complex and they may be located at places close to the organization and away from the organization, at remote places or in other countries.
The role of project manager, therefore varies depending upon the size of the project. Therefore, PM may work as expediter, as coordinator or as dedicated project manager, depending upon the volume of work and importance of work.
Project manager is mainly responsible for the execution of the project, from initiation of the project to closing of the project, but as per organization’s need, may be given tasks beyond the boundary of the project.
The boundary of project starts from project initiation and ends at project closing. That is, he initiates, plans, executes, controls and closes the project. Before this boundary is sponsor of the project or business need for which project has started. Also, beyond the boundary of this project is the customer for whose needs and satisfaction the project is taken up.
As such project manager is responsible for completion of the project as well as aligning the project with business needs and customer satisfaction. He must be aware of inside environment of the project and the outside environment of the project and must be capable of encountering the pressures from within and outside about ongoing project activities.
Project Management Institute is a pioneer institute in providing PMP certification, world wide and is must for project manager who want to excel in project management Field— www.pmi.org
The PM must work with the boundaries shown below
Knowledge, skills and Tools & Techniques project manager can align them in the project development processes and the result shall be to the satisfaction of not only the customer, but all the stakeholders.
As such PM must take care both the inside and outside the project boundaries. Some factors that must be acknowledged in project planning and project tailoring are as follows;
Outside all stakeholders
Business strategy and needs
Sponsor is most important stakeholder
Safety to Land, Water, and Air environment
The politics at national and international levels
In maintaining a balance within and outside the boundary of the project, the PM and his team should interact the outside conditions regularly and apprise them with the effect on project, so that the project dynamic is affected within controllable limits.
And in such atmosphere, there will be lot of problems and if not solved timely, will convert in issues.
All sort of issues should be get listed as per their severity and solution must be provided. Pareto Rule in such cases is great solution provider to PM.
Project Manager must manage number of activities within the boundary and outside the boundary of the project. The internal environment has its own set rules, specifications and procedures and work flow is smooth. PM must ensure that project moves within the constraints. The internal environment of the project is already planned with controls / concerns of the external area.
The outside environment (outside the project boundary)
of the project is also set with policies, procedures and rules to act on the project environment. But it has no boundary of actions, there is turbulence in it and as such it brings changes in the project environment.
PM must understand and analyses the changes, get meaningful information and regulate the provisions in bearing the turbulence and save the project against the external pressures.
The project requires dealing with people and the communication with them. Interpersonal skills are important in dealing with them. It just not getting aware of these skills but also the important aspect is to use this skill.
And final say is that PM should use his IQ and EI to be successful in his actions oriented for project development. EI is extremely helpful soft skill for development of individual and the team
PM is a professional who manages the project.
Wikipedia defines professionals as follows:
A professional is a member of a profession or any person who earns their living from a specified professional activity. The term also describes the standards of education and training that prepare members of the profession with the knowledge and skills necessary to perform their specific role within that profession. In addition, most professionals are subject to strict codes of conduct and ethics. PMI provide professional certificate covering these aspects.
The managers utilized the skills and experience, tools and techniques, the processes to complete the work in past projects, and in doing so they were recognized for their efforts, and as such they became professionals
It has been noted that in the organizations, this post is designated to a person based on his participatory technical support or as per seniority list. And most of the time it is seen that he is very qualified person with in depth knowledge in some knowledge areas. Such person is not the right person assigned at a job of project manager. The Project Manager should be a generalist having knowledge of project works, including technical, social, commercial and environmental aspects. He may have not in-depth knowledge, but have wide knowledge in the application area, along with use of tools and techniques, experience, good interpersonal skills with good communication abilities. He should be supported by specialist members in the team in the various operations of the project.
The project manager should place a plan for execution only after it is agreed with the stakeholders.
Those who plan do better than those who do not plan, even though they rarely stick to their plan,
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