Format for Project Quality Management Document (QMS)

Posted Leave a commentPosted in Project Management

Format for Project Quality Management Document (QMS)

SK Saxena   PMP

Q4       SK 26  Dt  May 03, 2019

 

“Bad things do happen; how I respond to them defines my character and the quality of my life. I can choose to sit in perpetual sadness, immobilized by the gravity of my loss, or I can choose to rise from the pain and treasure the most precious gift I have – life itself.”           Walter Anderson 

Introduction

The QMS is developed for Construction Projects. It is then issued for implementation in ongoing works / rehabilitation projects and is need based. However, it is open for improvements during construction operations. It shall provide an easy access to QA QC team (existing staff and newcomers) in implementing the QA QC processes and procedures. It also covers the scope of work and objectives to be achieved, necessary guidance, and roles and responsibilities for QA QC team members for achieving the desired objective. The information from the outputs of system implementation, observations and suggestions can be used for reporting, monitoring, analysis, review and further improvements.

 

Project QMS revolves around the Project Quality Management such as

Plan Quality Management

Manage Quality

Control Quality

Organization’s Quality Policy

(The general goals of the QC program in conformation to Organization’s policy which includes Project Environment Management)

(Please refer to our following blogs on Quality Requirements / Management)

 

Water Quality for Consumption & Construction — Part 2

Water Quality for Consumption & Construction———(part 1)

 

Health Safety Security Environment at Construction Projects

 

Health Management at Construction Projects

TechConsults – Environment Management at Construction Projects

 

Suggestive Contents

Project Type

Construction of a major project (New Projects and Rehabilitation Projects) that includes dam, powerhouse, spillway, tunnels, infrastructure, commercial and large real state buildings and appurtenant facilities.

 

 Project Definition: (It may include following points)

  • Location

  • Purpose of the Proposed Construction.

  • Background Information on the Construction Contracts

  • The brief details of Owner, Designer, Construction Agency / Supervision Agency

  • Supervision and Control Responsibility

  • Organization for QC staff / Supervision staff, Personnel and Key Personnel with Experience, Authority, Responsibility

  • And other Project Related Requirements

 

Commitment to the definition, implementation and control of improvement programs, may be achieved

By suitable education, training and awareness all the Constructor’s personnel will act professionally, responsibly and will have an awareness and commitment to quality.

By the development and adoption of innovative methods and technologies, developing emotional intelligence as well as by the motivation and satisfaction of the workforce, the Sponsor and Constructor will increase the effectiveness of its own processes to the satisfaction of Stakeholders.

Workforce commitment and participation in the continual improvement process through the exchange of experience, awareness, information on the results achieved.

Verification by management through internal audits, critical analyses on the results achieved and a periodic review of the principles recorded for the QMS.

 

 

QMS is based on processes, (every process is supported by inputs, outputs, and tools and techniques) and their implementation by TQM and TQP

QMS is a system that includes the continuous improvement cycle as part of management: Plan-Do-Check-Act (PDCA).

 

The Quality Management system considers:

  • Determining the necessary processes for the quality management system and their application by the organization.

  • Determining the sequence and use of the identified processes.

  • Determining the criteria and methods required to make sure that both the operation and the control of these processes are effective.

  • The availability of resources required to support the operation and follow-up of these processes.

  • The process measurement documentation, analysis, review and feedback.

 

The quality system to be implemented on the Project works are based on the ISO 9001 :2008 standard recommendations. – Do what  is Decided.

Quality Management

According to the Quality policy for the Project Organization, Quality Assurance (QA) / Quality management / Quality Control will be executed by the Constructor, (including the sub-contractors) and administered by the Project QA/QC Department in reference to Project Quality Plan.

 

Quality management will be applied all knowledge area plans, their execution and monitoring and control.

(Knowledge Areas- Project Integration, Scope, Schedule, Cost, Quality, Resources, Communication, Risk, Procurement, and Stakeholder plans)d

 

QMS Content Format -Tentative

—————————————————————--A Suggestive Format for Project Quality Management Document

——————————————————————–

 Starting from the Cover Page

 

 

                                                                                                                 

Ref: ———- date

                                                     

Status (Revision No. )

 

 

 

Project Organization ———–

Name of Project ———–

 

The Employer—-

The Constructor ————

State

 

 

 

Introduction-

QMS:  The   general goals of the QMS program Project definition:

  • Location

  • Purpose of the proposed construction.

  • Background information on the construction contracts

  • The Owner, Designer, Construction Agency

  • Supervision and control responsibility

Organization For QC staff / Supervision staff, personnel and key personnel with CV , authority, responsibility, 

Scope of work and oblectives.

Human Resources Management.

Construction management personnel / QA QC personnel.

Lines of communication and authority for rejection approval and stopping of work Duties and responsibilities of CS, QA/QC and CA team members.

 Inspection Plan /Inspection criteria and Field Practices (The criteria for inspection of contract work to assure meeting contract requirements)

Equipment and resources management Contractor operations

Coordination with contractor’s schedule

Training (A training program for field engineers and inspectors (Owner-Contractor-Supervision Agency)-In house- On site-out sourced)

      Study materials

      Classroom instruction

      On-the-job-training and supervision

      Proficiency testing and certification

      Knowledge of contract/TS

      Internal Audits

 

Laboratory Set Up Laboratories locations -their functions and equipment and calibration

     Main Laboratory

     Field Laboratory or

     Out sourced Testing Facilities

Project Quality Control Plan

 

Main Locations and Activities for implementation,

Laboratory supervision/duties and responsibilities

Mix designs-laboratory and field testing

List of tests and checks,

Checklists, Testing formats and procedures

Codes and references

Number and Specialties of QC Staff –based on construction methodology, locations and the construction schedule

Codes and references

Number and Specialties of QC Staff –based on construction methodology, locations and the construction schedule

Record keeping procedures

 Responsibility Chart

 Erosion Control and Environment Control  

 Environmental compliance plan

Erosion and sediment control plan

License requirements

Specialized plans, permits and approvals Frequency of inspections

Documentation and corrective actions

Important guidelines, references, Construction

Environmental deficiency report

Implementation

Roles of Contractor, QA QC team and CS team,

BP inspection/ Concrete placement reports—Calibration, operation reports, trip card

Documentation and reporting mechanism,

QA QC activities

Daily Weekly and Monthly reports,

Non-Conformance Notices

Monitoring (SOB, CR and Site Meetings) Frequency of tests,

OK card Implementation procedure and documentation

Supplement material for PCR

Summery Information

Methodologies

Monitoring, Evaluation and Feedback

Appendix – may include

  • Organizational chart

  • Descriptions of duties and responsibilities of QC staff

 

  • List of contract documents

  • Materials testing schedule (in house and outsourcing)

  • Contractor’s schedule with resource utilization

  • Construction Inspection Checklist

  • Issue log, Change log

  • Other orders/ forms issued during construction stage

 

OK Cards Software’s—QMS, PM, MS project, Photos and Videos


 

General-Blog posts from Tec Consults shall be based on the topics given in the ‘JOIN US’ page, but not limited to available list of topics on the http://techconsults.in. Viewers are now free to join TecConsults and can contact sksaxena@techconsults.in and info@techconsults.in    for their suggestions for managing the main and sub topics.                                                SK Saxena

Project Quality and Management Processes

Posted Leave a commentPosted in Project Management

About the Topic

                  Quality is never an accident.

                  It is always the result of

  • High intention,

  • Sincere effort,

  • Intelligent direction and

  • Skill full execution.

     

SK Saxena PMP

TechConsults

Project Quality and Management Processes

Quality is productivity of employees, who, after having a proper knowledge of work (after receive the training, knowing tools and instruction), execute their jobs.

 

Lack of quality …….

  • Non sustainable workmanship,

  • Unsafe structures,

  • Delays,

  • Cost overruns,

  • Time overruns

  • Disputes

As per ISO 9000 the general principles for QMS revolves around following points:

  1. Customer focus

  2. Leadership

  3. Involving people

  4. Process approach

  5. Systems approach

  6. Continual improvement

  7. Factual decision making

  8. Mutually beneficial relationships

What is said about Quality (some additional quotes)?

  • Quality provides solutions to problems before they occur

  • Quality is flexibility, the willingness to change to meet demands,

  • Quality is efficiency in doing things quickly and correctly,

  • Quality is a process of ongoing improvements

  • Quality is meeting a schedule, being on time,

  • Quality is a set of coordinated activities to direct and control an organization in order to continually improve the effectiveness and efficiency of its performance

  • Quality———–Output fit for use

     

 Characteristics of quality

 

Quality is

  • Technical           – Strong and durable

  • Psychological           – Aesthetics

  • Time oriented            – Reliability and availability

  • Ethical                     – Courtesy honesty

 

Approach to Quality

Quality has been a matter of concern in product development and as such it has passed through various stages and approaches during its development, from traditional to scientific and management approach. The stages from statistical approach to TQM are as follows;

 

  • Statistical quality control

  • Process development                       – 1940-50

  • Japanese Quality Revolution -1960-70

(Raw material – design – production – marketing)

  • Zero defect movement USA         – 1970

  • Total Quality Management         – 1980-90

 

Project Quality Management Processes

Plan Quality Management: Assessment of project quality requirements, specifications standards for acceptable product delivery and the necessary documentation and records required for quality operations

Manage Quality: Implementation of Planned Quality

 managements processes for achieving desired Goals

Control Quality: Monitoring and control the

Implementation methodology.

 Inputs, Tools and technique and Outputs of Project Quality Management Processes (As per PMBOK 6th Edition)

 

Actions required for Project Quality Management

Find organization’s policy, procedures, and align them to need of the project.

Know about the project in depth and find out the processes required for its completion.

Know about all the processes, procedures specifications etcetera and tailor them as per project requirement. May use PMBOK guide and Project management standard in tailoring the project.

Ensure that quality plan incorporates the project scope and the work specifications.

The plan must be reviewed during the project execution process. Any changes required must be got approved and be made the part of quality plan.

Ensure that quality assurance measures and quality control metrics is objectively defined for use.

Quality plan should be focused on customer’s requirements.

Incorporate in quality plans the,

Quality Standards

Quality procedures

Sampling and testing methods

Documentation of raw data and test results.

Data analysis processes

Quality report generation

Add quality aspects in methodology of different works

Set standards for acceptance of test results

Verify the assumptions made in quality planning

Ensure that the required staff is posted in laboratories and fields

Quality team must be dedicated one and should no perform in influence

Staff must be aware of lessons learned  on quality matters from the other projects

Quality issue logs should be maintained and monitored for urgent resolution.

Manage quality within project constraints

Issuance of reports

Holding meetings and reviews

Quality communication at site, site meetings, and maintaining Site Order Books

Electronics access of communication to seniors

Approval of suppliers

Laboratory audits and quality audits

Development of laboratory system

Joint inspection of works for taking proactive measures

Staff training for laboratory staff and other staff engaged in construction.

Record keeping

 

Gold Plating

Gold plating in project management means adding additional features to the product as regards to its aesthetics, cost time etcetera, which are outside the scope of the project. Anything done beyond project scope will be risky as it may create an impression on the customer that the project may be having surplus money. Any such saving should be brought in the notice of sponsor/customer timely.

Project works are complex, and it is advised to do what is needed. Project scope should not be changed. Gold plating may have effect on project constraints

If project manager of team upgrades the specifications of the project without customer involvement, then it is violation of specifications and quality.

 ————————————————————-

General-Blog posts from Tec Consults shall be based on the topics given in the ‘JOIN US’ page, but not limited to available list of topics on the http://techconsults.in. Viewers are now free to join TecConsults and can contact sksaxena@techconsults.in and info@techconsults.in    for their suggestions for managing the main and sub topics.                                                SK Saxena

Our other blogs which may be helpful for the current blog:

 

General – Workplace Enviroment

 

Emotional Intelligence at Workplace 1/2

 

Emotional Intelligence at Workplace 2/2

 

Process Developement Supports – Fitness & Emotional Intelligence

 

Project Management Framework Essentials – 1

Project Management Framework Essentials 2

 

TechConsults Professional and Social responsibility

 

 

Quality at Construction Projects- The Start Up

Posted Leave a commentPosted in Project Management

Quality at Construction Projects- The Start Up

SK SAXENA - PMP

Q SK - 24 March 29, 2019 -

Manage All Your Daily Quality Tasks
Through A understanding of Quality

Quality (the degree of excellence) is necessary for every output (in the form of  goods, services and results) required to be produced for a purpose ( in every field associated with the development of mankind, the nation and the universe , in a sustained environment associated with land water, air and the management of social, political, cultural, economic etcetera parameters) . For the quality output, the system requires quality inputs and quality process / techniques (designed and developed by quality innovation by quality people – in thoughts, words and actions)

Quality is defined as the degree to which the project fulfils the requirements

As such for a quality output we require

Quality people

Quality inputs

Quality processes

(for any and all type of output)

 

Special terms / words associated with Quality output

 

Quality Management system (QMS)

Quality Management System (QMS) is a series of functions and activities (sub-processes, stages, phases, etc.) within an organization, that work together in order to achieve the goals of the organization.

 A good QMS will:

  • Set direction and meet user’s expectations

  • Improve process control

  • Reduce wastage

  • Lower costs

  • Increase market share

  • Facilitate training

  • Involve Staff, Management and Stakeholders

  • Raise morale

Steps involved in development of QMS are:

 

  • Design

  • Build

  • Control

  • Deployment

  • Measurement

  • Review

  • Improve

Quality is an investment in project construction, and if managed, it reduces cost of construction because, in the long term doing it the right things the first time, is less expensive (than setting it right later when it costs multiple times).

1. Quality Planning

A quality plan is a document that provides specific details of quality standards, good practices, resources, specifications, processes, inputs, tools and techniques for a desired output, along with details of quality metrics, control. corrective actions and monitoring and reporting mechanisms. This document may be revised if required for managing the quality aspects during the execution period.

2. Quality Assurance

Quality assurance (QA) is a way of assuring the quality output of the product or services. It assures that the measures planned for execution process are put in practice during the execution period effectively and efficiently to get the desired and acceptable output.

 3. Total Quality People

Total Quality People /Persons are the people / persons with 

 Character-

(personality, nature, disposition, temperament, temper, mentality, etcetera)

Integrity,
(honesty, uprightness, good character, righteousness, morality, nobility, high-mindedness, right-mindedness, noble-mindedness, truthfulness, trustworthiness etcetera)

 Good Values

(Dependability. Reliability, Loyalty. Commitment. Open-mindedness. Consistency. Honesty. Efficiency)

 Positive attitude

A positive attitude helps a person to look at the positive side of the things – a look for optimism, good things to happen, – and people with such attitudes are easy to handle and can handle others as well.

A person with a positive attitude learns from the mistakes and failures and takes risk. They are confident and takes challenges effectively.

Such people / persons

Increase productivity

Solve problem

Believe in team work

Create good work environment

Are loyal to organization

 Maintain good relationship

 Profitable

 Help each other

 Have pleasing personality

 

Total Quality Management focuses the organization’s goals on a well-planned QMS for meeting the needs of the customer. It is defined as successful implementation of Quality Plan, Quality Assurance and Quality Control, so that the product is delivered to the requirement and satisfaction of customer.

5. Quality Control

QC is a system of maintaining standards in manufactured products by testing samples of the outputs against the specifications.  In practice data is collected on sample basis for the attributes of the product or services output, and the variations, if any are reported for improved quality assurances or corrections on the basis of defined and approved metrics.

Quality Control focuses on the process of producing the product or service with the intent of eliminating problems that might result in defects.

Quality Assurance makes sure you are doing the right things, the right way.

Various definitions of Quality

1. Fit for Purpose

If the product or service developed has no problem in its use, it can be said that the product is fit for use and is considered as quality product. The quality attributes may not be measurable

2. Conformance to Requirements

 When a project is started, its scope and requirements are determined, and specifications are set.

After the development of the product or service or result, it is checked for the fulfillment of requirements. If it is conforming to the requirements it is considered as quality output.

3. Quality Is Cost

Cost effective product is developed. The stress is on less costly output but with a product of acceptable standard.

4. Quality is Price

Product development is considered at low price of economic design, but the output is a quality product.

5.Quality is a Standard

The quality of the product is assessed based on Industry standards.

6. Quality is Value for Performance

The developed product is valued for its performance. The customer may not mind the cost of the product against its valuable performance.

 

Our quality thoughts help us to provide quality directions.

Our quality work output helps in development of society

Our quality actions improvise the outputs in any field of action services, works, production etcetera.

 

Quality has several definitions given by the quality GURus and eminent personalities.

Why- because it is important in every aspects of actions / outputs. It is everywhere: in our thoughts, words, actions and these encompasses the whole area where we talk about the quality.

There are various actions imbibed in Quality Management System (QMS) that are developed and have lot of directions that includes what to do, what to avoid, what processes and procedures to follow and ultimately all of them depends on the organization’s policy.

Today lot of action plans are available as what to do in managing quality. The ultimate thing require is to have positive thought process and positive efforts to convert the ideas in action.

Sincere actions are required by following the planning process, execution process, the control process.  the analysis of control data, the necessary changes to plan and re- execution of plans and so on.

 All this require dedicated teams, sincere actions, based on skill, knowledge and tool and techniques required for quality output.

 So, it is necessary that the thoughts, words, and deeds are sincere, before going for quality management.

 It is noticed that, quality planning, if done based on the quality policy is almost right.

Problem arises when the planned assurance measures and feedback after quality control operations are defective. This may be by not putting the right person at the right job and the effect of project constraint.

The project management must remain involved in managing the processes of project effectively. The Knowledge area and process groups have all the required processes. So, it is important that all the knowledge area planning when put to execution and monitoring should have sincere actions.

A person who believes only in progress output, or financial output may not have belief in quality output. And if such persons are supported by the top management, forget there shall be any quality output.

All the processes of the project must have quality handling to give quality output and this depends on how the processes are being managed. That is why quality is more a management issue.

Most of the fruitful results of the actions are based on quality planning, A good planning orients the execution towards the desired output

When things are planned, the direction of movement is known. And if not planned it is directionless situation and may achieve undesired output or any output.

 

Quality as defined in dictionary:

“The quality of product (services or goods) is its ability to satisfy the needs and expectations of customers”-Bergman Kiofsjo-1994

 

Quality GURUS

And their Contribution for Quality

W Edwards Deming

PDCA, Kaizen (continuous improvement)

Joseph Juran

Do it right first time

Philips Crosby

Cost of Quality (Prevention Costs, Appraisal Costs,Failure Costs)

Shigeo Shingo

Poka-Yoke, Mistake Proofing, SMED, Just in Time Production, and Jidoka.

K Ishikawa

-the quality does not mean the only the quality of product, but also, after sales service,the company itself and the human life

Taiichi Ohno

Seven Wastes

 

 “Quality is never an accident. It is always the result of intelligent effort.” – John Ruskin

 

 “Quality means doing it right when no one is looking.”.

 

 “Your most unhappy customers are your greatest source of learning.” – Bill Gates

 

 “If you can’t describe what you are doing as a process, you don’t know what you’re doing.” – W. Edwards Deming

 

Our other blogs which may be helpful for the current blog:

 

General – Workplace Enviroment

 

Emotional Intelligence at Workplace 1/2

 

Emotional Intelligence at Workplace 2/2

 

Process Developement Supports – Fitness & Emotional Intelligence

 

Project Management Framework Essentials – 1

Project Management Framework Essentials 2

 

TechConsults Professional and Social responsibility

 

General-Blog posts from Tec Consults shall be based on the topics given in the ‘JOIN US’ page, but not limited to available list of topics on the http://techconsults.in. Viewers are now free to join TecConsults and can contact sksaxena@techconsults.in and info@techconsults.in    for their suggestions for managing the main and sub topics.                                                SK Saxen

Earned Value Management – EV AC PV Curves and Variences

Posted Leave a commentPosted in Project Management

Earned Value Management

SK SAXENA PMP

PV AC EV Curves & Variances

PM SK 23 March 24, 2019

PV AC EV Curves

PV curve is the planned value curve.

Whenever the project is planned then the curve plotted between the cumulative planned expenditure of the project with respect to time line is called PV (Planned Value) Curve. It is to be ensured that the expenditure done on the project must follow this line values. However, depending upon the project execution period environment there may be variations of actual cost (AC) with respect to PV, but there should be monitoring for such variations, and necessary alignment in PV and AC should be maintained.

If at any time AC value is above or below the PV value, it tells us that the expenses are than the desired values and required controls are exercised accordingly.

In case of larger variations which are not controllable, the PV may be revised with a proper approval.

AC= Actual money spent up to a time.

 

PV=Planned value up to a time

It is clear now what is PV and AC.

There is another important term which is called Earned Value (EV)

Even after spending (AC) up to planned expenditure (PV), there is no guarantee that the value of work done is in conformity with the AC. (Suppose the value of work is 100 up to a point on time line and the expender done is 100, it does not ensure that the work is 100 percent complete.  We must ascertain what percentage of work is done and what is its value. The value of this work done is earned Value (EV))

Therefore, the value of actual work done is determined and it is called Earned Value (EV).

EV= Is the value of actual work done from the money s(AC)

The EV PV and AC data on the timeline can be analyzed to get meaningful information.

EV-PV=Schedule Variance (the relation between PV and EV)

 

Schedule Variance (SV) = Earned Value (EV) – Planned Value (PV)

If SV is positive, it means that the actual value of work done is more than the planned value and the progress is ahead of schedule.

If SV is negative, it means that the actual value of work done is less than the planned value and the progress is behind schedule.

Cost Variance (CV) = Earned Value (EV) – Actual Cost (AC)

If CV is positive, it means that the actual value of work done is more than the planned value

If CV is negative, it means that the actual value of work done is less than the planned value and the project is over budgeted

 

Example of Schedule Variance (SV) and Cost variance (CV

In a project with a budgeted cost of $ 100,000, for a period of 18 months, following data was noticed after a period of 10 months:

PV at 10 months= $ 70000

Money spent=$ 75000

Work complete = 40 percent

Find the project’s Schedule Variance and cost variances and the inference from this analysis

 

Given in the question:

 

Actual Cost (AC) = $ 75000

Planned Value (PV) = $ 70000

 Earned Value (EV) = $40000 (40 % of $100000)

 Schedule Variance =Earned Value – Planned Value

 = 40,000 – 70000

 = – 30,000

Inference: The SV is -30000 and the project is behind the schedule


Cost Variance = Earned Value – Actual Cost

 CV = EV – AC

 = 40,000 – 75000

= –35000

Inference: The Cost Variance is -35000, and the project is over budgeted

 

 

The PV AC and EV curves are shown below:

The above curves are based on the following data;

 

 

Monthly Expenses

CUMULATIVE VALUES of PV AC EV

Schedule Variance

Cost Varience

S N0.

PV

 PV

 AC

 EV

EV-PV

EV-AC

1

5

5

2

1

-4

-1

2

10

15

10

9

-6

-1

3

15

30

28

24

-6

-4

4

20

50

53

54

4

1

5

30

80

83

89

9

6

6

50

130

123

124

-6

1

7

60

190

168

164

-26

-4

8

70

260

228

214

-46

-14

9

100

360

 

 

 

 

10

60

420

 

 

 

 

11

40

460

 

 

 

 

12

25

485

 

 

 

 

13

10

495

 

 

 

 

14

5

500

 

 

 

 

 

 

For Follow up Next:

Budget at Completion (BAC)

Schedule Performance Index (SPI)

Cost Performance Index (CPI)

 For follow up Estimate To Complete (ETC)

Estimate At Completion (EAC)

To Complete performance Index (TCPI)

View Earned value Management   S Curve

https://techconsults.in/earned-value-management-s-curve/

 

Earned Value Management – S Curve

Posted Leave a commentPosted in Project Management

TechConsults

Earned Value Management - S Curve

Project Management- SK 22

 

S-Curve and project Management

S Curve is used for planning, monitoring, controlling, analyzing, and forecasting project’s status, progress, & performance over time and can be used to find the historical trends in project development

A project when planned, needs money for its execution, along with the requirement for other parameters (Man, Material, Money, Methods, Motivation, Management Etcetera). The project activities / tasks are sequenced as per requirements on time line of the project. The Work Breakdown Structure (WBS) breaks the activities / tasks into small components for different units to work on them, and as such the cost aspects of the works are ascertained (determined in scientific manner / observations).

 

With the help of WBS and the schedule it is ascertained how much money is required periodically. Mostly in all the project the pace of work starts slowly in the starting phase of the project. After that the speed of execution of project increases and this stage continues for most of the project work to get completed. In the closing stage of the project the pace of work slows down, and the project gets completed after some time.

The requirement of fund is therefore analogous to the pace of work.Let us consider the project period of 12 months. The money required as described above is tabulated as monthly requirement or fund flow requirement or the planned requirement of project work.

The table below shows the monthly and cumulative fund flow requirement.

Months

Monthly Expenses

Cumulative Expenses

January

70

0

February

200

270

March

400

600

April

800

1400

May

1600

3000

June

2000

5000

July

3000

8000

August

4500

12500

September

2000

14500

October

1000

15500

November

500

16000

December

300

16300

January

0

16300

 

The graph between the cumulative fund flow and project time line is given below. The curve generated as such is a Sigmoidal Curve (Mathematically) and has a shape resembling the letter ‘S’. Hence is called S-Curve. Its use is also in business and other operations along with life sciences. The curve shown below is a S–Curve

S-curve is an important management tool in project management. This represents project fund flow and may be revised during project period based on approved changes. S- curve is based on planned expenses. Actual expenses (AC) are plotted along with earned values (EV) on time scale. The graphical analysis of the plotted curve data gives three important data at particular time as follows:

PV= the planned value (S-Curve)

Ac= the actual money spent

EV= the value of work done.

The curves of AC, PV, EV may further be analyzed to get the following data:

Schedule Variance (SV)

Cost Variance (CV)

Budget at Completion (BAC)

Schedule Performance Index (SPI)

Cost Performance Index (CPI)

Estimate To Complete (ETC)

Estimate At Completion (EAC)

To Complete performance Index (TCPI)

General-Blog posts from Tec Consults shall be based on the topics given in the ‘JOIN US’ page, but not limited to available list of topics on the http://techconsults.in. Viewers are now free to join TecConsults and can contact sksaxena@techconsults.in and  info@techconsults.in  for their suggestions for managing the main and sub topics.                                                SK Saxena                                                              

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Project Closure Report

Posted Leave a commentPosted in Project Management

Project Closure Report.

SK Saxena PMP      

Project Closing


Any project as per its definition is a temporary endeavor and it must be closed for further operations. The project closure signifies the end of project and starting of operation theoretically, but in actual practice the operations team starts taking over the project before its completion, and some cosmetic construction works, or the left-over works continue even after start of operations.

These operations and works are of non-interfering nature and overlapping most of the time. But there must be a dead line for overlapping period in between the two and it is mentioned in the project closure report, if required.

Project Closure is an important part of project management processes but is overlooked by the project team as it has no home or the lack of interest of management, particularly if business expansion is not required especially in small business operations and small organizations. Or the organization is in hurry to take new ventures or the project is not successful to the desired extent. It happens if the objective of the project, gets linked to project deliverable only in reference to cost and time overrun.

Project closing is the part of project management process group and it should be given the same importance as other process groups.

Project if not closed:

1-Reduces the credibility and responsibility of the project team

2-Organisations may not have guidance for its business expansion

3-Related projects may have risks by not sharing the Project Closure report

 There are two process of project closure: The Procurement Closure and the Administrative Closure.

 

PMBBOK GUIDE ON PROJECT CLOSING

According to A Guide to The Project Management Body of Knowledge (PMBOK® Guide), “The Project Closing Process Group consists of those processes performed to conclude all activities across all Project Management Process Groups to formally complete the project, phase, or contractual obligations. This process group, when completed, verifies that the defined processes are completed within all of the Process Groups to close the project of phase, as appropriate, and formally establishes that the project or project phase is complete”

Some tips for closing project

Project Management consists of managing all process groups of all knowledge areas. All knowledge areas are planned initially and incorporate subsequent amendments in them, if amended during execution. In closing operation, it is to be ensured that project is complete as planned, knowledge area wise.

Project need closure, be it successful or not successful to the desired objective or without achievement of objective. In all these positions it is necessary to know at closing stage the  status of project with respect to baseline.

A closure of the project is a formal orderly end of the project activities. The contents of the closure report are used in taking up the next project or benchmarking the existing project or for providing solution to the ongoing projects. Once the project is closed the formal acceptance is taken from the stakeholders

 

Closure may be of the phase of project or project.

Closing exercise is done at predetermined time or at the end of processes or project.

 

Project closure requirements include

Project Audits

Evaluations

Deliverables status

Acceptance status

Closing of contracts

Resources reassignment details

Transfer of Knowledge to operation team

 

The processes require (as for all processes) the inputs, the tools and techniques, and the outputs, and these depends on the nature and type of the project,  as project is unique.

The process guidelines are addressed in PMBOK Guide and may be adopted and customized as per need. The excerpts from the book are given below:

Inputs

Project Charter

Project management Plan (all Knowledge Area Plans such as Cost, Time, Quality. Communication. Risk, Procurement and others)

Project Documents

Assumption Log

Basis of Estimates

Change Log

Issue Log

Lessons Learnt

Miles Stone List

Project Communication

Quality Control Measurements

Quality Report

Requirements Documentation

Risk Register

Risk Report

Accepted Deliverables

Business Documents

Business Case

Benefit Management Plan

Agreements

Procurement Documents

Organization Process Assets

Tools and techniques

Expert Judgement

Data Analysis

Document Analysis

Regression Analysis

Trend Analysis

Variance Analysis

Meetings

Outputs

Project Document Updates

Lessons Learned Register

Final Project (Product, Service. Results, Transition Knowledge)

Final Reports

Organization Processes Assets Report

 

 During the process of project execution, the project documents are maintained and updated as the ongoing works or activities are completed. This is necessary as later it may not be possible to recoup the data and information (the project team may not have a home during completion stage of the project). At the time of closure, the contents of these documents are finalized.

 The lesson learnt during the project execution are also finalized and it becomes an important document of project closure process. The lesson learned contents may include scope management, change controls, issues and their resolutions, risks and other knowledge area controls specifying the important steps taken which were not envisaged during the planning stage.

TRANSITION

A project after the closure, is transferred to operations and maintenance team of the customer or organization itself. An overlap in the project and operation team on timeline is desirable, as it facilitates the smooth transition by better understanding the project deliverables and operation requirement.

FINAL REPORT

It describes the business case outcomes, the charter envisaged status, with variations for scope management, cost, time, resources, quality objectives and other Knowledge Area important variations, issues and resolution along with status of Health, Safety, Security, Environment and Corporate Social Responsibility.

 

Some important terms defined in brief

 

Assumption Log

The assumption logs are of two types:  high level and low-level assumptions.
Assumptions are anything / parameter in project management / business management, which are not known with definiteness, but these are accepted as true or certain to carry forward planning of knowledge area activities.

 

These assumptions are verified during project life cycle and as such a log is maintained, so that assumptions are not missed from verification for final acceptance. In business case, the assumptions are considered as high level and in project life cycle are considered as low level.

 When going for planning knowledge areas, for so many actions, parameters are assumed for planning in first stage and later when the assumption is not found correct, it is rectified to the desired extent during the project life cycle, be it in business case or project definition.

Expert Judgement

 

Expert Judgement is a technique, in which judgement is provided for process development, based on available specifications, expertise in product development and is valid for processes of the project management.

 The environment considers the education, the knowledge, the skills and experience of the work force involved for project operations.

 

The judges  team may consist of specialists, journalists who provide judgement for all knowledge areas, based on organizational strategy, project requirement, best practices of the related projects, etcetera for management fields, such as analysis of data and information, outputs, and best management practices of business industry and technical knowledge.

Data Analysis

Data collection and analysis provides  information for knowledge and actions, and is done for all types of data such as for costing, quality, and variances etcetera, for decision making.
    Also the type of analysis may  includes the existing project documents ( both during planning and generated during execution stage).  The document selected depends on the type of the processes involved.

Deliverables

They refer to the outcome of the project and establishes that products, service or results are to the satisfaction of customer (As agreed for business) and as such the project deliverables must be acceptable to the customer. Acceptance of deliverables is a requirement for project closure.

Issue Logs

Problems are continuously faced during project life cycle and if solutions are not provided, these becomes issues to be taken up at project at higher level for solutions. The issues are due to gaps in planning or project operations not sincerely taken up or may be due to unknown risks and may include health, safety, security, environment and corporate social responsibility issues.

Project Document Updates

Updates are provided to all formerly control documents throughout the life cycle of the project. The updates to the documents are the changes and as such these should be the part of the change log. These documents include

 

All generated documents during project life cycle

Joint Inspections

Testing records

Reports

Project history

Operation and Maintenance Manuals

As executed drawings

Quality and HSSE manuals

Contract task performance list

Benefits transferred in stages of the project

Construction Manual

Corporate social responsibility performance report

Requirement Documents

The Requirement documentation is a documentation of all the business requirements, starting from high level in business management to low level in project management. It is part of scope management. The requirements may be categorized. The fulfilling of requirements adds to business value and as such all the requirements from start to end in the project life cycle are tracked with requirement traceability matrix

Activity List

Activity list is the list of activities required to be taken up from project activities. Each activity is defined with work description so that it is understood by the project team and the constructor.

Milestones
The milestones are tools in project management that mark points on the project timeline, that depicts required agreed outputs. These points are to be achieved in project as per the timeline. And if not, the actions are taken in project execution process for stressing that these millstones remain as scheduled.


Basis of Estimation

Time duration of the project is an important aspect, and it needs to be maintained to avoid time overrun and then the cost overrun. The time duration derivations must be based on tested procedures and based on time durations estimation. The document may include

 

Estimation details
Assumptions if any
Constraint considered
Risk associated with duration estimation

The basis of estimation must inform the confidence level of estimation and the range of variation of duration.

Project Business Documentation

The documents include the project business case and the project benefit management plan. Project Manager must have the thorough study of the documents to align the project development with business.

Quality Control Measurements
Project Quality is assured in quality management document with formats approved for measuring the control quality actions.
Any variation in excess to specified variances must be discussed and new formats be got approved if required.

Project Communications
It is most important project management part and is taken up with verbal and nonverbal means. The purpose is to appraise the stakeholders about the progress of the project milestones, deliverables, cost and time overrun etcetera important for assessment at the high level, and at the low level, that is within the project, the communications necessary for all project process execution,

Risk Register

Risk register it is a key planning tool for risk management plans. The risk assessment is based on probability and it may be true or false. Utmost care is needed to monitor the identified risk timely. The risks are documented in Register along with their attributes. Format of register may contain details as
Risk priority
Description
Probability
Impacts
Risk category
Risk Trigger
Response strategy
Risk owners
Risk period and response date

Agreement
Agreement is a negotiated and usually legally enforceable understanding between two or more parties. The standard documents are available for agreements which can be customized for desired use. (A contract is a specific type of agreement that, by its terms and elements, is legally binding and enforceable in a court of law.) FIDIC and world bank contract document guidelines may be adopted 

Procurement documentation
These documentations includes relevant document of pre-tender stage, tender finalization stage and contract administration period. Procurement document closure is necessary before the project closure. Documents in litigation process may be an exception.

 

 

Project Closeout begins with a Post-Implementation Review (PIR). The PIR is done after getting feedback from the

Project Team

Sponsor

Costumers

All-important key stakeholders

Other stakeholders

 

The feedback taken on the desired project scope / requirements is evaluated and discussed in meetings.

The outcome of the meetings is

 

Finding the good practices

Identify the Lessons learnt

Deposited them in repository for future use

 

Closing includes the formal acceptance of the project and the ending thereof. Administrative activities include the archiving of the files and documenting lessons learned.

 

Please refer to format for  Project Completion Report Blog on TechConsults. (www.techconsults.in)

 

Fitness – For Workplace and Wellness

Posted Leave a commentPosted in Fitness

TechConsults         Fitness     SK  19         Jan 01, 2019  SK Saxena  PMP                    

At FitWell - a fitness and wellness center

Enjoy Fitness-Time

Excellence can be achieved at all workplaces only by keeping oneself fit. That is why fitness is important.

We are bound to do work in this world and everybody remain involved in the workplace operations. The workplace operations include:

Your office

Schools

Sales and Marketing

All types of business

Tours and Travelling

Games and sports

Construction jobs

Home work

Gardening

Social works

Works related to Security and safety

The workplaces from where you earn have a typical daily routine and your body gets tuned to perform the required actions. But if you are taking fitness exercises daily then you can do any work, because your body is tuned to do any things. Remember doing the house related jobs without any help is a fitness exercise.

The Physical Fitness

Physical fitness is a state of health and well-being and, more specifically, the ability to perform aspects of sports, occupations and daily activities. Physical fitness is generally achieved through proper nutrition, moderate-vigorous physical exercise, and sufficient rest.          Wikipedia    

Imagine a cricket batsman facing the bodyline or bouncer bowling, on unpredictable pitch with a speed of 132- 150 km/ hr., and the batsman driving the ball to boundary line. All happens very quickly. It is of sensing the incoming ball and managing your body in a position to balance yourself and send the ball to boundary. This action shows your reflex actions, body stretch ability, body flexibility, strength and stamina required for complete action. Mere playing cricket for long duration is not desirable. It is the fitness exercises that make you successful and you fin find yourself different than others. That is what fitness provide.

Fitness means different to different person, but it refers to one’s optimal health and overall well-being which include emotional health also.

Distinguished features of fitness exercises.

Muscular Strength, Balance, Flexibility, Muscular Endurance, Power, Reaction, Time, Body, Composition,  
Cardiovascular Endurance, Agility, Coordination, Speed

 

The Detailed Features

Muscular Strength

It is defined as the maximal force that a muscle or muscle group can generate during a single bout of exercise-Pushups, Weightlifting and others.

Flexibility

It also refers to the mobility of your muscles, which allows for more movement around the joints. Flexibility helps in performance of activities without the risk accidents. – Stretching exercises and yoga.

Balancebalance is the ability to stay in control of body movement.
The body can maintain its center of gravity while doing different type of job on plain surface or at gradient. – Standing on one foot, Heel-to-Toe walk, and other lower-body exercises.

Muscular Endurance

Muscular endurance is the ability of a muscle to repeatedly exert force against resistance. Keep the heart, lungs, and the entire circulatory system healthy. -Jogging, Dancing, Swimming, , Climbing, Cycling and others.

Power –  the ability to generate as much force as fast as possible
Reaction Time – is the amount of time it takes to respond to a stimulus.
Body Composition – describe the percentages of fatbonewater and muscle 

in human bodies
Cardiovascular Endurance – is the ability to exercise without becoming tired
Agility – is the ability to be quick and graceful.
Coordination – is the ability to move two or more body parts under control, smoothly and efficiently
Speedthe ability to move quickly across the ground or move limbs rapidly to grab or throw

The World Health Organization recommends that adults 18-65 years old get “30 minutes of moderate-intensity physical activity 5 days per week” or “20 minutes of vigorous-intensity physical activity 3 days per week”

 

Benefits of Regular Physical Activity

Exercise to feel better and have more energy. Also, to have a longer life. Everyone is benefitted from exercise, regardless of age, sex or physical ability.

Exercise affects the circulatory system, respiratory system and the muscles.

Exercise is a physical activity and burns calories. (Intensity of activity is proportional to more calories burn and calorie burn is proportional to reduction in weight). Exercises strengthen heart and lung functions thereby improves total health.

 Exercise create resistance to diseases and help fight high blood pressure, cholesterol, cardiovascular diseases and many more like diabetes, depression, anxiety, cancer, arthritis etcetera.

Exercise improves wellness index, boost energy and provide a feeling of happiness and relaxation, by lesioning the anxiousness and building confidence and self-esteem.

Exercise promotes better sleep and enhamces the quality of next day operations.

 

https://techconsults.in/ftness/

http://fitwellnoida.com/contact-2/

 

Our Endeavor at FITWELL – Our fitness and wellness center

Dr  Ruchi

A founder of the organization, Ruchi is a certified fitness trainer from American Council on Exercise and certified CKT level -1. She is NESTA certified life style and weight management coach.

Her expertise includes, weight and stress management, core strength and conditioning, functional exercises, Myo facial release and Balance training. She has authored 

various health related articles in different newspaper and magazines and continue to generate awareness in the society regarding the importance of following a healthy lifest

Education experience and environment plays an important part in the success achievement. Everybody has it but at FitWell, we further enhances environment by providing Fitness and wellness classes in your neighborhood.

The kind of individual that all teams need is humble, hungry, and smart: With the help of fitness and wellness, these attributes are further enhanced at FitWell- the fitness and Wellness center in Noida India.

Get In Contact With Us

FITWELL – a fitness and wellness center   A  687, Sector 15 NOIDA 201301, INDIA     

http://.fitwellnoida.com

TechConsults – Environment Management at Construction Projects

Posted Leave a commentPosted in Environment

"We Love to Manage Environment at Construction Projects - TechConsults

TechConsults efforts shall be for enhancing construction project management with the use of wisdom , knowledge and good practices tools and techniques , and by interaction in our BLOG section , supported by HSSE and TQM

SK Saxena PMP BE, MBA, FIE (India)

Environment management at Construction Projects HSSE 3 SK 18

Environment

Environment Impact Assessment

Types of pollutants

pH

pH diagram

Causes of pollutants

Environment Management Plans

Environment Management

Waste Generation Sources and Effluent Treatment

Prevention Measures to Check Water Pollution

Actions Required

Environment Indicators

Inspections Required

Construction Site Impacts on Environment

High Level Involvement

Weather Stations

Environmen

Environment is the sum of all surroundings of a living organism, including natural forces, which provide conditions for development and growth, as well as of danger and damages.

 

Environmental factor or ecological factor or eco factor are responsible for maintaining the sustainability of life and natural forces. These are:

 

Ambient temperature,

Sunlight, and 

pH of the water and soil

Availability of food for life

All the above factors, if disturbed and the balance in required conditions is not met, then the whole life process and the nature gets affected. All actions being done in development process throughout the world affects the land, the air and the water along with other environment factors mentioned above, and thereby affects the total life. There is need of sustainable development to counter such imbalances.

 Environment engineering principles are applied in all construction and development works and utmost care is taken to control degradation of land, air and water.

 Environmental engineering is the branch of engineering that uses the principles of science, technology and engineering, throughout the globe, for protection of life and nature from adverse impact on environmental factors. Environmental engineering system provide control measures for:

 Energy Preservation,

Waste Management 

Water Borne Diseases

Enforcement Measures

Water Management

Soil Management

Air Quality Management

Acid Rains

Global Warming

Ozone Layer

And many others

Environmental Impact Assessment (EIA) and Mitigation

World is changing all the times with the development and advancement in technology. This changes the existing environment conditions which may not be desirable. Therefore, in any project for development, it is exercised how the development affects the environment and what shall be the mitigation measures for adverse impact. The EIA done, provides a foresight to Construction Agency and the stakeholders, to implement necessary controls and mitigation measures.

 

The development-action output is damaging to existing land, water and air, and their users (Humans and non-Humans) and as such, if not managed properly is harmful for sustainable development.

 The assessment of requirements, the planning, the execution, the Monitoring & Control, the Feedback and Modifications must be judiciously done for development of HSSE Management System as suggested in TechConsult’s HSSE 1   SK 16  https://techconsults.in/health-safety-security-environment-at-construction-projects/     and should be earnestly implemented for a cost-effective project output

Types of Pollutants

There are two types of water pollutants from visibility point of view.
Which we can see (sediments, bed silt, suspended silt) and which we cannot see (dissolved solids, liquids and gases)

 

Every work site creates pollution such as from:

Excavation in soil or rock – sediments

Chemicals used in construction such as oils and Greece.

Effluent from workshops, blasting and other construction operations.

 

These pollutants reduce

Water clarity disturbs source of food and habitat inside the water and affects the life inside.

They carry Nitrogen and Phosphorus nutrients which helps in algal growth.

Reduces aesthetic value of flowing and non-flowing water.

Affects the quality of water for drinking and industry use.


Suspended silt makes the water turbid which increases virus and bacteria and reduced oxygen.

Non-visual pollutants (such as acids, lime, gypsum) can be dissolved in water or may remain in suspension, may settle on the bed and may go deep into the water level to meet the ground water and pollute the underground reservoir.

As such the after effects of the visual and non-visual pollutants are harmful to human in non-human. The contaminated water becomes unsuitable for drinking and construction purposes.

 

The water uses for domestic use specially for drinking may have adverse effect on the human life, if the quality of water is not good. The pH scale provides a general idea for quality of water for primary understanding. Also, readily available digital equipment proved instant quality status.

 

pH (potential of Hydrogen)

It is a measure of alkalinity or acidity of water at a given temperature.

 

Type of Solution

pH

 

 

Suitable range for surface water is 6.6 to 8’5

 

Suitable range for drinking water is 6.0 to 8.5

Acidic

<7

pH<6.5-water is acidic, sour in taste, water may contain Fe, Mn, Ca, Pb, Zn and is not fit for washing clothes

Hydrogen ion is more active

Neutral

7

pH of pure distilled water

Hydrogen and oxygen ion are equally active.

Basic or Alkaline

>7

pH > 8.5 is hard water

OH, ion is more active

Causes of pollution.

Agricultural management require pesticide and fertilizer to get the crop output in right way and in required quantity. All pesticides and fertilizers are not used and remain in top soil. Fecal matter of animals and humans also remains in the top soil. These pollutants are washed away with rain water and travel through drains and streams to rivers. Also, sewage is a major pollutant contributor. The problem is more serious when the streams and rivers are not in stage. That is in the dry season.

Industrial waste

The type of waste depends upon the type of industry in which different type of chemicals are released during the manufacturing / processing period and the effluents from these industries find their way ultimately to rivers or the ground water.

Infrastructure development waste

The waste produced in construction projects from rural development to urban development to development in oil gas and energy sectors, contributes to pollutants, that affects the environment (land, air, water) and have direct impact on construction work force.

 Medical Waste

It is waste created at clinics and hospitals at construction project sites. The quantity may be less and considering this, it becomes the part of normal waste. This practice is not desirable. Special category must be designated for this water disposal management in consultation with state medical units.

 

If it can’t be reduced, reused, repaired, rebuilt, refurbished, refinished, resold, recycled, or composted, then it should be restricted, designed or removed from production.”
– Pete Seeger, Folk Singer & Social Activist

Environment Management Plans

Pollution Control

Restoration and Land Scape

Erosion and Sediment Control

Waste Management

Waste Water Management

Air Quality Management

Land Degradation Management

Traffic Management

Biodiversity Management

Emergency Preparedness and Response

Healthy, Safety Management Plan

Muck Management Plan

 

Environmental Management:

Water resources management

Continuous monitoring of the water resources utilization and quality is done. Daily logging / recording of borehole and surface water values at the abstraction points, and sprinkling records monitoring are also done and records. On the other hand, discharged water quality monitoring is done once in every month

Water Quality Monitoring

 Water related diseases

 

Diarrhea, Dysentery, Cholera, Typhoid, Hepatitis, Guinea worms, Eye diseases, Skin diseases,

 

Summary of Water Quality indicators

Indicators

Parameters

Radioactive

Alpha, Beta and Gamma radiation emitters

Biological

Bacteria, Algae

Aesthetic

Color, Odor. Organic floating matter

Physical

Temperature, Turbidity, Dissolved solids, color, salinity, suspended solids, dissolved solids

Chemical

·        pH DO (dissolved oxygen), BOD (biological oxygen demand), Nutrients (including N & P), organic and inorganic compounds, COD

 

Waste generation source, and processes involved in effluent treatment

The existing water sources particularly in lean periods need to be checked for quality aspects, frequently, and after getting the results, a through planning and process execution must be decided so that the domestic needs, the agriculture needs are fulfilled, and water quality is safe so as not to harm the concrete and steel used in construction.

Waste generation source, and processes involved in effluent treatment

The existing water sources particularly in lean periods need to be checked for quality aspects, frequently, and after getting the results, a through planning and process execution must be decided so that the domestic needs, the agriculture needs are fulfilled, and water quality is safe so as not to harm the concrete and steel used in construction.

The Action of poor quality of water on Construction outputs

(please refer to TechConsults blog post

Water Quality for Consumption & Construction — Part 2

https://techconsults.in/water-quality-for-consumption-construction-part-2/

Water Quality for Consumption & Construction——— (part 1)

https://techconsults.in/water-quality-for-consumption-construction-part-1/  )

 

After effects of polluted water:

If consumed for drinking water needs, human and non-humans can suffer from water borne diseases such as Typhoid, Cholera, Diarrhea, TB, Jaundice, etcetera.

Organic matter present in water during its bio degradation process consumes oxygen, which reduces BOD of water. Low oxygen availability is harmful for aquatic life.

The organic matter from sewage and industrial effluents, provide nutrients to water bodies and drains. This increases plant life, decreases oxygen, and as such affects aquatic life.

TDS (Total Dissolved Solids)- If TDS > 500mg/liter may pass into blood there by reaching all parts of body affecting the functionality of the system. Also, in agricultural use of water, such dissolved solids, deposit inside the top soil after evaporation. These solids damage the fertility of the soil. Toxic pollutants (heavy metals, pesticide, xenobiotic pollutants (a substance that is not normally expected) are harmful to use.

 

Prevention measures to check water pollution are required to reduce impact on health, environment, and to manage water safety standards.

Water sprinkling

The project construction works are open to traffic used for construction and for the movement of machines such as the earth moving machines. The movement of the traffic creates dust nuisance thereby polluting the air and is a major source of health hazard. As such continuous sprinkling of dust creating areas should be done.

Waste Management

 Waste of oils and lubricants should not be allowed to drain out in earth or streams

The waste from toilets should go to sewage treatment plant and should be disposed only after the disposal criteria is followed.

The food waste must be sorted out in types of biodegradable and non-biodegradable wastes

Biodegradable waste can be treated by covering it with earth and watering. This may be done in layers. Earth worm use it and convert it into good fertilizers which may be used for agriculture.

Non-biodegradable waste specially of plastics should be collected, shredded for recycling.

The waste disposal site should be kept covered, with proper drainage all around. This is the place where the waste is primarily dumped first before sorting.

Muck Management:

Excavation is a voluminous activity at most of the construction projects and is taken out from over the ground and under the ground.

In both cases the excavated earth / rock should me managed properly by maintaining a muck management plan and controlling the muck disposal operations.

 

Following are some of the important points to be considered.

Assess the Quantity of muck disposal.

Mark the disposal sites on the map and get its approval.

Construct and maintain haul roads from excavation to disposal site.

Water the haul roads to avoid dust control.

Spread muck in layers in the desired area within the height limits.

The rock muck is used at crushing and processing plants to get different size aggregates for construction needs. This operation needs watering of the aggregates for washing and avoiding dust nuisance. Sedimentation tanks must be used for treatment of this muddy water. And only thereafter clear water must be disposed to streams, water bodies or river.

Dust creating plants must have:

Dust catchers and removers. Such collected dust laden water must be disposed through settling tanks.

Greenery in the area must be developed.

Provide water sprinkling system in the plants

Provide metaled roads in the area

Wind breakers should be provided.

Equipment and vehicles used must follow latest technology norms

Temperature of the effluents must not be higher by 5 degree centigrade with respect to receiving body temperature.

 

Biodiversity Monitoring:

In far off project areas near protected forests there may be requirements of reporting details about the following:

Status of water bodies including their number, spread, and effect of project construction on them (how biodiversity gets affected).

Status of wild animals on the project site (may include their attacks on project workforce) and effect of project on the wild life (How project activities have affected their spread in the area and how many encounters done with animals and with what results)

How project construction has affected the waters of stream, waterbodies, and river with respect to water quality and life in and around such water sites. (the quality data must be monitored with a baseline data prepared for area affected by the project.)

The above data must be maintained during the project period at intervals required for proper monitoring and control

Actions Required  

The effluents from the surface treatment plants, construction sites, industries need to be treated with best available technology and tested with digital instruments. Air quality monitoring must be done weekly or as required in underground works depending on the work operations. (Real time monitoring mechanisms are better)

Noise level monitoring is done weekly or on the scale of operations

Sedimentation tanks cleaning and sediment disposal

Measuring of effluent discharge into the river

Water, soil and effluent sampling and testing

The technological upgradation must be taken on priority.

All actions must be based on quality plans and assurance measures, predetermined to the satisfaction of standard requirement.

The Quality Control feedback, and the modifications on the feedback, if required must be done immediately.

Standard laboratories with latest equipment and technology must help in testing the quality of effluents.

The receiving bodies quantity capacity and quality capacities must be ascertained before allowing disposal into them.

The simplified technology use’ properly standardize must be enforced by awareness creation and mandatory laws.

The discharges from tannery, textile, paper, plastics, petrochemical and food processing mills, and other pollutants creating units must be checked for COD and BOD, before and after effluent treatment.

The construction project road stabilization and sediment control measures must be taken timely.

 Please refer to Blog Q2  SK 10 on Water Quality for consumption & Construction.

 Environmental Indicators:

Environmental indicators are simple measures that tell us

What is happening in the environment? These are:

Substances Recycled 

Water Abstraction Records

Waste Disposal

Muck Managed

Wild Life Displaced

Water Quantity Sprinkled

Wild Life Added

Air quality monitoring at different workplace

locations

Water quality data with respect to baseline

 Number of Wild life encounters

Number of animal species encountered

Total amount of waste generated (kg)

Amount of biodegradable waste (kg)

Amount of Inorganic waste collected (kg)

Amount of waste recycled (kg)

Number of incidents observed/ reported

Total mileage covered by vehicle fleet

Total volume of water used by project

Amount of aggregates collected after crushing of rock

Total quantity of muck managed

And more as per project needs

List of Inspections to be taken up at construction projects (may be customized to project need)

Muck management Inspection

Sampling at site -all categories

Stakeholder engagement

Legal enforcement follows up

Planned action follow up

Processing plant inspection         

Noise and air quality assessment

Traffic volume and speed records

Sedimentation tank inspection

Haul road management Inspection

Waste awareness promotion

Wild encounter recording

Daily water abstraction records

Oil slippage monitoring

 Investigating and tracing for Suspected Wild animal, if available in project area

 Basting Vibration Monitoring

Nose monitoring inside the tunnels

Impact of construction sites on environment:

The construction sites over the ground or under the ground excavation operations creates pollutants in the form of, blasting dust and chemicals, natural chemicals and gases, machines oils and lubricants, effluents gases. The harmful contents obtained from construction operations when exceeds the safety limits are detrimental for human health and for water quality.

 Construction site water pollution control mechanisms:

Sediment control in effluents-This is done by draining the sediment laden site area water into sedimentation tanks of designed capaciti

Water should be allowed to drain out only after sedimentation has taken place. Important locations such as tunnel portals and aggregate processing plants and batching plants etcetera are some of the locations where sedimentation tanks are to be provided.

It is necessary to manage construction activities as per specifications, and strict monitoring and controls are to be provide.

Take all necessary steps for pollution control of air water and land areas associated with construction project.

Follow up of environment control / management Act.

Biodiversity maintenance norms and construction project specifications, policy and procedures decided along with necessary control measure must be followed in totality.

Mange the storm water drainage, project roads management, by controlling the inflow of pollutants in drains and sprinkling roads with water at desired interval.

 

Follow the machine and equipment use procedures.

Implement the system for optimum and required use of the equipment to check pollutants generation.

Necessary test and control measures should be taken by site construction units, supervision units and third-party checks.

Maintain proper documentation, for operating procedures of machine and equipment, used in construction works. Audits and Inspection of the work should be done as per standard requirements.

Administration of contract as per contact document is necessary, along with other support requirements of contract provisions.

Awareness creation should be given priority. A sincere effort in awareness creation, and it follow up to requirement, makes a big difference.

On site instructions during pre-construction stage, during construction stage and post construction stage should be displayed for every activity related to pollution control.

Quality control team should provide necessary feedback and issue Notices for Non conformance. There should be regular testing, monitoring, reporting, and discussions, on control measures.

 The most important steps taken  at the higher levels are:

The clearly and coordinate based site map of construction project, that fulfill the requirements, should be handed over to the construction agency (CA).

The CA must keep the project area fenced with gates, for safety and security. The activities areas inside the occupied areas should be marked and the maps should be revised periodically based on the pace of development inside the area.

All the stakeholders should participate in providing support to mandatory control measure

 Construction of check dams on natural drains and streams, help in creating low velocity of water, which provides more settling time to particles and checks flow of sediments.

Check dams provide more time to store water and, the water percolates to recharge the ground water.

Check dams can increase the ground water table in river basins.

City sewage must be treated in sewage treatment plants and only treated effluents be allowed to join the river.

 

 

Coliform exists in the bodies of warm-blooded animals and humans. And are passed out as fecal matter in environment. Their availability in water test samples results, indicate that the water was in contact with fecal waste and as such may contain disease causing organisms. 

Real time data collection and monitoring system are in place in this age of advanced computer and data transmission technology. Weather Station data is also available. All such data can be analyzed foe meaningful information which can be used for pollution control of effluents.

 

 

Weather Monitoring

Weather monitoring station is a requirement at the project areas to assess the changes during and after construction of projects. Also, this data helps construction agencies and organizations to plan the required activities as they get a clear status of the environment. The data also helps to resolve construction related issues raised by the Construction Agencies during project operations. The data may be monitored in the below mentioned format:

 

Weather Monitoring format

Date

Rainfall

Temperature

Humidity (%)

Max

Total

Max

Min

Average

Max

Min

Average

         

 

 

 

Following instruments are used in weather station to record data for different parameters. Generally, five to eight parameters may be recorded but essential ones are

 

 Thermometer for measuring air and sea surface temperature

 Barometer for measuring atmospheric pressure

 Hygrometer for measuring humidity

 Anemometer for measuring wind speed

 Pyranometer for measuring solar radiation

 Rain gauge for measuring liquid precipitation

Automatic data recording and transmitting weather stations with real time data transmission are best for construction sites and may be installed near the environment laboratory setup.

 What has been said above is valid for all type of construction projects, specially the far of from urban areas and in remote areas.

Projects are also taken in urban areas for development and modernization and are different in environment management due to complexity of works and the threats to the dense inhabitations. Special attention must be paid to the land, water and air quality management. The air quality index monitoring for particulate matters may affect the health of the inhabitants to a great extent.

Following links may be explored for more information, and may explore https://techconsults.in

Water Quality for Consumption & Construction———(part 1)

Water Quality for Consumption & Construction — Part 2

Health Management at Construction Projects

Health Safety Security Environment at Construction Projects

 

“World environment day 2018

Don’t pollute Water,
Don’t Pollute Air,
Don’t Pollute Environment,
And Don’t Pollute yourself
Celebrate the world Environment Day 2018!”

sksaxena@techconsults.in

Health Management at Construction Projects

Posted Leave a commentPosted in health

TechConsults

TechC

Health Management at Construction Projects

SK Saxena PMP BE MBA FIE (India) - HSSE 1 SK 17

Health Management at Construction Projects

HSSE  1 SK  17    Dec 15, 2018

Health 

Health Is a state of complete physical mental and social well being and not only absence of diseases or infirmity.

 

The human right include housing and living conditions (Places with amenities as per standards), healthy working conditions at workplace, and medical care, suffice to attainable physical and mental health standards.

Everyone has the right to health and it must be provided as public good at the construction projects.

 

It is necessary to provide a good Hospital /Clinic at project site supported by first aid and ambulances and other provisions, staff, doctors, nurses for its complete functioning.

All such services must be to the state standards and accountable to sufferings of human beings for immediate medical requirements at the right time.

 

At the construction projects the workforce consists of people of different culture religion caste and as such there should be no discrimination in provision of quality services, availability of goods and resources, support to community, with transparency and accountability.

Maintaining a good Health Management System at site is the requirement of the project and is responsibility of all stakeholder and the workforce

The assessment of requirements, the planning, the execution, the Monitoring & Control, the Feedback and Modifications must be judiciously done for development of Health Management System as suggested in TechConsult’s  Health Safety Security Environment at Construction Projects

SK 16    https://techconsults.in/health-safety-security-environment-at-construction-projects/

and should be earnestly implemented for a cost-effective project output.

 Health of the workforce is affected at construction projects by the following factors:

 Polluted Air

Waterborne diseases

Improper disposal of sewage

Land degradation

Sexually transmitted diseases

Bad quality of food

Site related accidents

After effects of polluted water:

If consumed for drinking water needs, human and non-humans can suffer from water borne diseases such as Typhoid, Cholera, Diarrhea, TB, Jaundice, etcetera.

TDS (Total Dissolved Solids)- If TDS > 500mg/liter may pass into blood there by reaching all parts of body affecting the functionality of the system. Toxic pollutants (heavy metals, pesticide, xenobiotic pollutants (a substance that is not normally expected) are harmful to use.

 Prevention measures to check water pollution are required to reduce impact on health, environment, and to manage water safety standards.

Impact of construction sites on environment:

The construction sites over the ground or under the ground excavation operations creates pollutants in the form of, blasting dust and chemicals, natural chemicals and gases, machines oils and lubricants, effluents gases. The harmful contents obtained from construction operations when exceeds the safety limits are detrimental for human health and for water quality.

Coliforms exists in the bodies of warm-blooded animals and humans. And are passed out as fecal matter in environment. Their availability in water test samples results, indicate that the water was in contact with fecal waste and as such may contain disease causing organisms. 

 Pollutant Control

Real time data collection and monitoring system are in place in this age of advanced computer and data transmission technology. Weather Station data is also available. All such data can be analyzed foe meaningful information which can be used for pollution control of effluents.

Major control parameters are

BODBiochemical Oxygen Demand (BOD, also called Biological Oxygen Demand) is the amount of dissolved oxygen needed (i.e. demanded) by aerobic biological organisms to break down organic material present in each water sample at certain temperature over a specific time. The BOD value is most commonly expressed in milligrams of oxygen consumed per liter of sample during 5 days of incubation at 20 °C and is often used as a surrogate of the degree of organic pollution of water.

CODIn environmental chemistry, the chemical oxygen demand (COD) is an indicative measure of the amount of oxygen that can be consumed by reactions in a measured solution. It is commonly expressed in mass of oxygen consumed over volume of solution which in SI units is milligrams per liter (mg/L). A COD test can be used to easily quantify the number of organics in water. The most common application of COD is in quantifying the amount of oxidize able pollutants found in surface water (e.g. lakes and rivers) or wastewater. COD is useful in terms of water quality by providing a metric to determine the effect an effluent will have on the receiving body, much like biochemical oxygen demand (BOD). —-Source Wikipedia

ColiformColiform bacteria are organisms that are present in the environment and in the feces of all warm-blooded animals and humans. Coliform bacteria will not likely cause illness. However, their presence in drinking water indicates that disease-causing organisms (pathogens) could be in the water system.

pH Value -pH is the measure of acidity or alkalinity of an aqueous solution.  The term pH refers to the potential hydrogen/ hydroxyl ion content of a solution.  Solutions ionize into positive and negative ions.  If a solution has more hydrogen (positive) ions than hydroxyl (negative) ions, then it is acidic and has a pH in the range of 0 to 6.9.  Alternatively, if a solution has more hydroxyl (negative) ions than hydrogen (positive) ions then it is alkaline with a pH in the range of 7.1 to 14.  Pure water and deionized water have a balance of hydrogen (H+) and hydroxyl (OH-) ions and is therefore pH neutral (pH 7).

 If the pH of a solution is not within the correct range the plant will not have the ability to absorb some of the essential elements required for proper plant growth.  All plants have a pH range, which will produce healthy growth, and this level will vary from plant to plant, but most plants prefer a slightly acidic growing environment (5.8 to 6.2), although most plants can survive in an environment with pH values between 5.0 and 7.0.

The developed health system should be base don the principals of Equity, Adaptability, Universality, and Transparency with the Participation of all.

Equity being impartial to all genders.  

 

Adaptability – the quality of project administration to adjust to new conditions and flexibility to accept change

 

Universality-The quality of being true or appropriate for all.

 

Transparency – Open in such a way so that others may know what actions are being performed. It helps in trust building in the avoidance of problems and issues.  

 

Participation- All stakeholders to take part and contribute in construction site management, as it finally improves the. procedures involved in the Healthcare.

 

Think over it Good Health and Good Senses are Two of Life’s Greatest blessings-Sy

 

Construction sites have varying environment depending on the scale of operation of the project. Therefore, the health management practices must be design for peak load

Proactive health steps shall create an atmosphere of Wellness and will meet requirements of health definition. 

SOME FORMATS FOR RECORDING ACTIVITIES STATUS:

1 Sample format for Record of Number of Ailments Recorded in Year–———-

Ailment

June

 

May

 

April

March

February

Malaria

 

 

 

 

 

Diarrhea

 

 

 

 

 

Dysentery

 

 

 

 

 

E.N.T 

 

 

 

 

 

AIDS

 

 

 

 

 

STD

 

 

 

 

 

UTI

 

 

 

 

 

Skin disorders

 

 

 

 

 

VD

 

 

 

 

 

Typhoid

 

 

 

 

 

Respiration disorders

 

 

 

 

 

Cardiovascular

 

 

 

 

 

Gastric disease

 

 

 

 

 

Trauma-RTA

 

 

 

 

 

Trauma

 

 

 

 

 

other diseases

 

 

 

 

 

Total Number

 

 

 

 

 

 

  2 Workforce at Site Clinic

Position

Number

Doctor

 

Pathologists

 

Nurse

 

Lab assistants

 

Ward Boys

 

Clerks

 

Ambulance Drivers

 

Scavengers

 

Front office attendants

 

 3 Accommodation facilities at Construction site

CAMP

Description of Accommodation

Number of Rooms

Number residents

Public toilets

Community/ kitchens

REMARK

CAMP A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAMP B

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAMP C

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAMP D

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CAMP E

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTALS

 

 

 

 

 

 Construction works are of varying nature depending on the types of project, and therefore attention should be given on the execution of tasks and their aftereffects on the health of workforce.

It is the responsibility of the entire workforce and the organization and local government bodies to jointly participate in implementation, monitoring and control the likely creation of factors against health hazards.

It should also be seen that the inhabitants outside the work area are given a safe guard against the perceived health complications.

The management must have a proactive approach to avoid any kind of aftereffects on health due to project activities.

Following measures must be taken:

Involvement of all workforce from top to bottom in identifying the health hazards, their prevention and support in aftereffect management.

There must be pro action in finding potential health threats an in enforcement of the control measures.

Conscious awareness creation among the workforce about hazard prevention so that injuries, illness, sufferings and deaths may be avoided.

 If health programs are implemented seriously by the organizations, it will reduce costs due to;

Making workplace incident free

Loss of man hours saved

Less cost of new additional work force recruitment

Saving in training and placement costs

Saving extra efforts of organization.

Saving in material involved

 OSHA suggest easy things to start the programs for health care and they refer to following actions:

Health and safety hazard control measure must be given a top priority by entire work force at the work place.

Healthcare actions taken by team individuals becomes effective learning lessons for others

Create a reporting system about health concerns and share with all the important findings.

Train the workers in identification and control of health hazards

Conduct joint site inspections and issue on site instructions for findings and document them for further monitoring in daily, weekly and monthly meetings. Problems’ and issues log should be maintained for getting help from high level offices.

Collect ideas from workforce for checks on the health hazards as they are nearer to work operations. Further this shall be considered as their involvement and they shall be motivated to help the organization in maintaining a critical eye on health hazard identification and controls.

 Risks are every where on life. You walk on hill roads and any time a stone may fall on you. But walking is not stopped. People becomes used to such risks and they are careful. But in new project activities, location and nature of project, the risks should be assessed by the experts and the workforce must be apprised about the precautionary measures to be taken by them to avoid health and safety after effects.

Health Program orientation should involve following factors:

Management leadership involvement

Workforce participation with dedication

Hazard identification and controls, preferably jointly by the project authority, the constructor and the entire work force.

Hazard prevention and controls.

Education and training all workforce and its implementation by the superiors on daily, weekly and monthly basis.

Monitoring the implementation efforts, exercising controls and providing feedback and information for further necessary improvement actions.

Maintaining a good communication system preferably as real time as possible.

Creating awareness about fitness and wellness in workforce.

Proper coordination at all level for implementation, assessment, controls and further necessary directions.

 

Fitness is very important now in this fast-action-packed scenario to avoid accidents at work during travel and at home. It is not the gym exercises and is different.
It keeps you fit to carry out your functions.
A footballer, hockey player, badminton player or cricketer, plays the game part. These players to play the game without disruptions in actions need to be fit and therefore they get regular fitness training which is additional to their game. The put the purpose is to make you understand that developing of EQ as well as to keep yourself fit for actions effectively and efficiently, is the requirement for the success.

Physical fitness is not only one of the most important keys to a healthy body, it is the basis of dynamic and creative intellectual activity. John F. Kennedy

Get to know the real

Quality Water to Drink

Community participation

Enjoy the Benifits of a very good health

Images: WOCinTechChat, Bike: 1, 2, 3

Health Safety Security Environment at Construction Projects

Posted Leave a commentPosted in Project Management

Health Safety Security Environment (HSSE)

“Prevent the worst and Put safety first, because being Safe today will keep you Alive tomorrow”

TOPICS:

HSSE General

Importance of HSSE in Project Construction

HSSE Concerns

HSSE Management

HSSE Concerns at Project

Tasks to Manage HSSE

HSSE Organization

HSSE Manager

On-site HSSE Team

Risk Situations

HSSE Management System

Required Actions

Set Targets

HSSE Checks

Get Fit and be Efficient

Hendricks Accident Triangle

Too often we exaggerate the risk of a hazard and categorize what is merely possible as probable because it is easier to enforce than if we make an honest assessment. Some safety professionals, in the name of “zero-injuries” will heap regulation after regulation on a job until the organization rebels and simply refuses to comply. When it comes to making the workplace safer, the more complex and/or burdensome the solution the far less likely the compliance.

 We must understand that there are limits to the amount of protection we can provide to people and if when exceed the perceived reasonable limits we not only fail to protect in that instance, but we lose credibility and jeopardize compliance with safety protocols that are essential for basic safety. When safety professionals’ risk tolerance is out of alignment with societal norms the safety professional is doomed to a life of frustration. – Phil Ladoke

 

General- Health Safety, security and Environment (HSSE) on Construction projects

 A project is unique in itself; no two projects may be the same. But they work within the same knowledge areas and process groups (may be customized as per requirement of the project)

The Health, Safety, Security and Environment management factors are valid for all the projects. Except a few unknown risks, all the risks in HSSE are known risks. As such HSSE management can be planned considering these risks and also customizing it  to the project or operations requirements.

 Most important thing is to assess the requirement of HSSE from the project activities and align the HSSE efforts accordingly.

 Importance of HSSE in project construction and operations.

HSSE revolve around the project Knowledge Areas and Process, and in doing so, they take up numbers of processes to execute the  project for  quality output of the product. This must be there, but ultimate result depends upon how the workplace environment and work force health safety along with security are designed in project execution.

 A secured environment enhances the working efficiency of the work force at the workplace. This is achieved by use of right type of equipment for the right job, avoiding hazard substance or environment, use of authorized persons, adopting equivalent designs and taking the necessary and required precautions for work. Workforce works with confidence and dedication, if secured environment is available in working places.

 Equivalent: Alternative designs, materials, or methods to protect against a hazard which the employer can demonstrate will provide an equal or greater degree of safety for employees than the methods, materials or designs specified in the standard.

Authorized person: A person approved or assigned by the employer to perform a specific type of duty or duties or to be at a specific location or locations at the jobsite.

 Equipment is the set of necessary tools, clothing, etc. for a particular purpose and to achieve the purpose efficiently without causing harm to operation process

 Hazardous substance: A substance which, by reason of being explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful, is likely to cause death or injury

Precautions a measure taken in advance to prevent something dangerous and unpleasant or inconvenient from happening – is an important word being used in HSSE. Any action in real world these days is full of risks. We are prepared or must be prepared for known and at the same time must be prepared for unknown risks.

 Construction projects are full of risks- this include the risks inside the project operations and outside the project boundary that are related to project affected  areas.

Mainly these risks are related to human resources in the form of  injury, illness, accidents etcetera.

HSSE subject is important to any business, be it projects or operations, where workforce is employed, and work area environment is to be maintained.

 The engineers involved in construction and operations must be trained for the gap in their knowledge and skills, before putting them on the job.

 The industry must go through the technological changes and so it must manage in its HSSE implementation accordingly, and also remain in touch with educational institution to meet their requirement. These institutions accordingly impart education to engineer students for required inbuilt knowledge and skills, but even after this there remains some gaps when these engineers become workforce of the organization, which should be duly addressed by the organization before imparting necessary training.

 HSSE concerns are important at construction projects

To ensure a safe and healthy work environment and the workplace should provide a feeling to work without tension.

It is mandatory by law and enforcement measures.

It is necessary to avoid cost overrun due to unsafe working in unsafe health environment

One of the major concerns of the industry/organization is to maintain or upgrade the business value by good implementation of HSSE subject in the organization. (If there is well skilled and managed staff for HSSE, it will save the business cost on the time line)

 HSSE management is the concern for the following:

Organization

Sponsors

Project team

Constructors

Employees

Service Providers

Material Suppliers

Labor Unions

State Government

 As such the organizations must have their policies for the following disciplines, but not limited to:

Health Policy

Safety Policy

Security policy

Environment Policy

Quality Policy

Corporate Social Responsibility

 The policies must have accreditation such as, ISO-9001 for Quality, ISO-14001 for Environment Management, OSHA-18001 for Occupational Safety and Health .

 HSSE concerns at Construction Projects are addressed through the implementation of the approved management plans listed below.

Health, Safety, Security, Environment Manuals

Pollution Control

Restoration and land Scape

Erosion and Sediment Control

Waste Management

Traffic Management

Biodiversity Management

Emergency Preparedness and Response

Healthy, Safety Management Plan

Muck Management Plan

Tasks to manage HSSE

Understand the needs of safety and health for the type of construction projects

Know your legal responsibilities

Make a commitment to health and safety in the workplace

Plan how you will implement a safe working environment

Identify, assess and manage hazards

Provide information, training and supervision for employees

Report, record and investigate incidents, injuries and illnesses

Involve employees in the process to improve health and safety

Plan and be ready for emergencies

Include contractors and subcontractors in your hazard management processes

Help employees return to normal work after injury

 Read more on the Psychology of Safety and Risk by Dr Robert Long and George Robotham

 

 HSSE Organization

 HSSE Manager – Projects / Operations

Key Responsibilities:

Ensure that the approved plans are being followed for execution to the satisfaction of all stakeholders.

Ensure that necessary skills are being used in process operations, and methodology is followed, taking into considerations the all required HSSE measures.

Monitor & Control all HSSE matters related with project team members, the contractors, and the workforce follow the set norms and standards for specific requirements.

Ensure that HSSE manuals based on organization’s policy are being followed and workforce actions for the process operations are observed and noted for analysis

Any changes required to be made to the base plan must be discussed with all stakeholders and must be implemented after due approval of change control unit.

 

HSSE manger shall be responsible for the health, safety, environment, & security throughout the project duration to achieve safe project completion with increase in business value for tangible and intangible state

He must be aware of all construction/ operation activities and the processes to find out the requirements for the HSSE and participate in Risk Assessment and hold relevant meeting, workshop internally and with  other stakeholders.

Ensure that the necessary standards and norms of the local bodies and government are implemented efficiently and effectively.

Enforce and audit activities to ensure they meet design / plan requirements and other HSSE guideline.

Monitor and update the HSSE risks register and ensure all mitigation measures are adhere to, throughout the project life cycle / operation period.

 Prepare and manage required documents for related internal / external communication and audit.  

The On-job HSSE team

 The on-job HSSE cadre must follow the HSSE plan, and during the execution process, it should observe, the workforce’s actions on HSSE measures. And align them to the planned efforts, to be taken during construction operations.

 The team should note the processes to be performed, precautions to be met, and observe the actions of workforce in doing the job skill wise.

 The data collected should be analyzed for different categories of works and risks associated with their jobs or undesirable actions, some of which are mentioned below:

 Onsite facilities misuse

Falls into ditches

Electricity misuse

Barricade misuse

Improper use of equipment

Fire accidents

Vehicle accidents

No use of PPEs

Violation of work standards and norms

Non-participation on in awareness trainings

 (All such actions / violations notices must be brought to the notice of supervisors and to senior staff for follow up action which may include:

 High level meetings

Field level meetings

Training for awareness

On job training

PPE use awareness training

Training on security measures

Appointment of certified skilled staff)

 Acceptance of HSSE subject norms, like other norms is not effortless. It depends on the attitude of the worker-his behavior.

(Those who do not know can be trained. Those who do not want to know is an attitudinal problem. And needs special attention.)

 

Risk situations may be created by:

 

Electricity supply
Airborne particulate matter
Excavation operations
Underground blasting operations

Material handling and fabrication
Noise of construction operations
Vehicle movement

Slips

Works at height

Suicide

Etcetera

HSSE Management System
( The Principle- Zero accident in Project Life Cycle)

 HSSE Management System Documents encompasses:

A -Organizational Commitments for HSSE

(HSSE Policy and Goals, Responsibility and Accountability Matrix, Performance Reviews, Actions on unlawful involvement of work force, Issue Resolution, Change management, Staff management and High-level inspections)

 B -Planning, Identification of HSSE tasks from the Process groups, Monitoring & control, Evaluation and feedback system design.

 Depending on the perceived HSSE Challenges and project  HSSE requirements, project planning should include actions required during the project execution process. These may include perceived site specific Hazard Identification, Risk Assessment and Control Measure, Facilities Inspection designs, HSSE task lists, Instructions, Record Logs, Manuals, Training Requirements, Checklists, Emergency Response Planning, Incident Reporting and Investigation instructions and Reporting formats, Controls, Feedback and Communication implementation strategies. Preparation of  HSSE execution plan and its approval from team and the stakeholders.

 C -Execution of HSSE tasks

The execution processes must use required Inputs, Tools & Techniques for the desired Outputs as suggested in HSSE plans.

It is to be ensured that the execution is inline with the approved planning. Any changes required during execution process, or incorporation of additional requirements should be duly approved, and implemented after revised plan approval for further execution.

It should also be ensured that the quality of implementation operations is as per set standards and necessary report is generated.

D – Monitoring and Control.

It should be ensured that the implementation unit is following the planned instruction and no unauthoried deviation means are adopted. The field units  should follow the set rules and in case of any variations found by the monitoring unit the , these should be complied and reported. Any unusual implementation process exection should be brought in the knowledge of high level team for information and advice.

Also ensure that:

The compliance is done. ( Non Conformance Notices should be issued for any unacceptable output).

Involving Stakeholders in decision making

Training of all persons for plans of Health, Safety, Security a

All stakeholders must be aware of HSSE plans and its implementation

Roles and responsibilities of the persons under project manager must be clearly complied.

Involve everybody from initiation to planning to execution to end through a well-managed communication system

Important Required actions During Implementation Stage

Set procedures for processes
Set work instructions at the workplace
Create awareness about known risk
Supervisors must foresee the risks during construction operations and apprise workers about it

Conduct safety meetings
Ensure that work supervising force uses the required treatment for physical and mental ailments

Provide short rest breaks and avoid overtime.

Maintain HSSE files

 Set targets for :

Review and discuss the status in reality

Be open to receive other’s opinions
Active participation, learning from past and related projects Learning from incidents
Tool Box Training
Training of all stakeholders
Development of monitoring system
Employ trained and certified persons
Analyze the job and search for support providers

 A project involves both the shop floor activities and construction activities. So, whole area of the project must be given important attention by dedicated team of managers and supervisors so that accidents are bare minimum or Zero. It shall boost the morale of the work force and increase the efficiency.

Contrary to this, organization may face labor problems, legal problems etcetera which will affect the project timelines and other project constraints.

As such

Focus on the topic
Create awareness
Connect to work force
Evolve methods
Manage projects
Inbuilt HSSE in all knowledge areas and processes of project management

Special considerations be given to fire, electricity, lights, vehicles operations along with process hazard analysis and suggested precautionary measures required for awareness creation training and execution.

 Anything happening against these parameters in project management, spread in a big way and affects project operations and business. Without the required amenities it is always difficult to move within the limitations of the project constraints. It may affect schedule, cost, quality, resources and reputation.

 HSSE checks for system implementation

 Ensure that /mechanism/ arrangement exists and check for:

The workplace is safe to work for the required number of persons

HSSE head is in place

Awareness creation mechanism exists

Top management is committed

Awareness creation about existing enforcement measures Awareness about age of persons for construction jobs

Ensure safety of other service providers at the project

Ensure safety of community outside the boundary of the project Necessary insurance measure for all project participants Apprising the project team about HSSE plans

 

Apprising stakeholders about risks and plans

Policy document existence

Creation of milestones in planning

Hazard identification processes

Known hazards

Engagement of third party for training and consultancy

Availability of responsibility matrix

 

Ensure that the supervisory staff is duly certified

Crisis manager is available

Risk management plan and risk response plan exists

Existing of Injury / incident reporting and management system.

Arrangement of onsite training for staff

Site safety management for workers

Emergency procedures

Non -conformance notices implementation system

Injury / accident management system

Induction training

HSSE concerns documentation in contract

Awareness about legal requirement of HSSE training

Information and communication system about hazard management

Monitoring and feedback system

Functioning of digital real time equipment

 

And many others as per need of the project tasks

 Get Fit and be Efficient

Fitness is very important now in this fast-action-packed scenario to avoid accidents at work during travel and at home. It is not the gym exercises and is different.
It keeps you fit to carry out your functions.

A footballer, hockey player, badminton player or cricketer, plays the game part. These players to play the game without disruptions in actions need to be fit and therefore they get regular fitness training which is additional to their game.

The put the purpose is to make you understand that developing of EQ as well as to keep yourself fit for actions effectively and efficiently, is the requirement for the success. How important the follow up of HSSE guidance is, is clear from the information given by Heinrich Accident Triangle be

The Health, Safety, Security and Environment affect the workforce efficiency and their morale.  If duly taken care of, there is boost in production and recreation.
Contrary to this, business Value may reduce..

Physical fitness is not only one of the most important keys to a healthy body, it is the basis of dynamic and creative intellectual activity. John F. Kennedy

 

Project Completion Report Format

 https://techconsults.in/project-completion-report-format/

Project Organizations

 https://techconsults.in/project-organizations/

The Role of Project Manager

 https://techconsults.in/the-role-of-project-manager/

Project Manager

 https://techconsults.in/project-manager/

Organisations

 https://techconsults.in/organisations/

Water Quality for Consumption & Construction — Part 2

 https://techconsults.in/water-quality-for-consumption-construction-part-2/

Water Quality for Consumption & Construction———(part 1)

https://techconsults.in/water-quality-for-consumption-construction-part-1/

Management Skills to Manage Unlawful Actions

 https://techconsults.in/management-skills-to-manage-unlawful-actions/

TechConsults Professional and Social responsibility

 https://techconsults.in/techconsults-professional-and-social-responsibility/

Project Management Framework Essentials 2

 https://techconsults.in/project-management-framework-essentials-2/

Project Management Framework Essentials – 1

 

https://techconsults.in/project-management-framework-essentials-1/

Process Developement Supports – Fitness & Emotional Intelligence

 

https://techconsults.in/process-developement-supports-fitness-emotional-intelligence/

Emotional Intelligence at Workplace 2/2

 

https://techconsults.in/emotional-intelligence-at-workplace-2-2/

Emotional Intelligence at Workplace 1/2

 

https://techconsults.in/emotional-intelligence-at-workplace-1-2/

General – Workplace Enviroment

 

https://techconsults.in/general-workplace-enviroment/