Format for Project Quality Management Document (QMS)
SK Saxena PMP
Q4 SK 26 Dt May 03, 2019
“Bad things do happen; how I respond to them defines my character and the quality of my life. I can choose to sit in perpetual sadness, immobilized by the gravity of my loss, or I can choose to rise from the pain and treasure the most precious gift I have – life itself.” Walter Anderson
Introduction–
The QMS is developed for Construction Projects. It is then issued for implementation in ongoing works / rehabilitation projects and is need based. However, it is open for improvements during construction operations. It shall provide an easy access to QA QC team (existing staff and newcomers) in implementing the QA QC processes and procedures. It also covers the scope of work and objectives to be achieved, necessary guidance, and roles and responsibilities for QA QC team members for achieving the desired objective. The information from the outputs of system implementation, observations and suggestions can be used for reporting, monitoring, analysis, review and further improvements.
Project QMS revolves around the Project Quality Management such as
Plan Quality Management
Manage Quality
Control Quality
Organization’s Quality Policy
(The general goals of the QC program in conformation to Organization’s policy which includes Project Environment Management)
(Please refer to our following blogs on Quality Requirements / Management)
Water Quality for Consumption & Construction — Part 2 |
Water Quality for Consumption & Construction———(part 1) |
Health Safety Security Environment at Construction Projects |
Health Management at Construction Projects |
TechConsults – Environment Management at Construction Projects |
Suggestive Contents
Project Type
Construction of a major project (New Projects and Rehabilitation Projects) that includes dam, powerhouse, spillway, tunnels, infrastructure, commercial and large real state buildings and appurtenant facilities.
Project Definition: (It may include following points)
Location
Purpose of the Proposed Construction.
Background Information on the Construction Contracts
The brief details of Owner, Designer, Construction Agency / Supervision Agency
Supervision and Control Responsibility
Organization for QC staff / Supervision staff, Personnel and Key Personnel with Experience, Authority, Responsibility
And other Project Related Requirements
Commitment to the definition, implementation and control of improvement programs, may be achieved
By suitable education, training and awareness all the Constructor’s personnel will act professionally, responsibly and will have an awareness and commitment to quality.
By the development and adoption of innovative methods and technologies, developing emotional intelligence as well as by the motivation and satisfaction of the workforce, the Sponsor and Constructor will increase the effectiveness of its own processes to the satisfaction of Stakeholders.
Workforce commitment and participation in the continual improvement process through the exchange of experience, awareness, information on the results achieved.
Verification by management through internal audits, critical analyses on the results achieved and a periodic review of the principles recorded for the QMS.
QMS is based on processes, (every process is supported by inputs, outputs, and tools and techniques) and their implementation by TQM and TQP
QMS is a system that includes the continuous improvement cycle as part of management: Plan-Do-Check-Act (PDCA).
The Quality Management system considers:
Determining the necessary processes for the quality management system and their application by the organization.
Determining the sequence and use of the identified processes.
Determining the criteria and methods required to make sure that both the operation and the control of these processes are effective.
The availability of resources required to support the operation and follow-up of these processes.
The process measurement documentation, analysis, review and feedback.
The quality system to be implemented on the Project works are based on the ISO 9001 :2008 standard recommendations. – Do what is Decided.
Quality Management
According to the Quality policy for the Project Organization, Quality Assurance (QA) / Quality management / Quality Control will be executed by the Constructor, (including the sub-contractors) and administered by the Project QA/QC Department in reference to Project Quality Plan.
Quality management will be applied all knowledge area plans, their execution and monitoring and control.
(Knowledge Areas- Project Integration, Scope, Schedule, Cost, Quality, Resources, Communication, Risk, Procurement, and Stakeholder plans)d
QMS Content Format -Tentative
—————————————————————--A Suggestive Format for Project Quality Management Document
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Starting from the Cover Page
Ref: ———- date
Status (Revision No. )
Project Organization ———–
Name of Project ———–
The Employer—-
The Constructor ————
State
Introduction-
QMS: The general goals of the QMS program Project definition:
Location
Purpose of the proposed construction.
Background information on the construction contracts
The Owner, Designer, Construction Agency
Supervision and control responsibility
Organization For QC staff / Supervision staff, personnel and key personnel with CV , authority, responsibility,
Scope of work and oblectives.
Human Resources Management.
Construction management personnel / QA QC personnel.
Lines of communication and authority for rejection approval and stopping of work Duties and responsibilities of CS, QA/QC and CA team members.
Inspection Plan /Inspection criteria and Field Practices (The criteria for inspection of contract work to assure meeting contract requirements)
Equipment and resources management Contractor operations
Coordination with contractor’s schedule
Training (A training program for field engineers and inspectors (Owner-Contractor-Supervision Agency)-In house- On site-out sourced)
Study materials
Classroom instruction
On-the-job-training and supervision
Proficiency testing and certification
Knowledge of contract/TS
Internal Audits
Laboratory Set Up Laboratories locations -their functions and equipment and calibration
Main Laboratory
Field Laboratory or
Out sourced Testing Facilities
Project Quality Control Plan
Main Locations and Activities for implementation,
Laboratory supervision/duties and responsibilities
Mix designs-laboratory and field testing
List of tests and checks,
Checklists, Testing formats and procedures
Codes and references
Number and Specialties of QC Staff –based on construction methodology, locations and the construction schedule
Codes and references
Number and Specialties of QC Staff –based on construction methodology, locations and the construction schedule
Record keeping procedures
Responsibility Chart
Erosion Control and Environment Control
Environmental compliance plan
Erosion and sediment control plan
License requirements
Specialized plans, permits and approvals Frequency of inspections
Documentation and corrective actions
Important guidelines, references, Construction
Environmental deficiency report
Implementation
Roles of Contractor, QA QC team and CS team,
BP inspection/ Concrete placement reports—Calibration, operation reports, trip card
Documentation and reporting mechanism,
QA QC activities
Daily Weekly and Monthly reports,
Non-Conformance Notices
Monitoring (SOB, CR and Site Meetings) Frequency of tests,
OK card Implementation procedure and documentation
Supplement material for PCR
Summery Information
Methodologies
Monitoring, Evaluation and Feedback
Appendix – may include
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Organizational chart
-
Descriptions of duties and responsibilities of QC staff
-
List of contract documents
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Materials testing schedule (in house and outsourcing)
-
Contractor’s schedule with resource utilization
-
Construction Inspection Checklist
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Issue log, Change log
-
Other orders/ forms issued during construction stage
OK Cards Software’s—QMS, PM, MS project, Photos and Videos
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